Human Resources and Payroll Specialist

Company: Bellingham Technical College
Location: Bellingham
Posted on: February 14, 2025

Job Description:

Human Resources and Payroll Specialist

Increase your chances of an interview by reading the following overview of this role before making an application.


Bellingham Technical College invites applications for one full-time regular Human Resources and Payroll Specialist. This position reports to the Director of Human Resources. It is anticipated to begin in April 2025. Under general direction, independently performs a variety of paraprofessional and technical human resources and payroll duties in one or more functional areas such as employment, benefits, employee relations, classification, compensation, training, and payroll. Apply specialized knowledge and use independent judgement in resolving problems and interpreting and applying human resources and payroll established rules, policies regulations or procedures. Process, review, and ensure the accuracy of human resources and payroll documents and records.

Serve as the back-up to the Payroll Office and will prepare and maintain payroll records, compile, and ensure the accuracy of reports and take corrective action as necessary to correct errors. Interpret and apply a variety of regulations and procedures in the payroll function. Develop methods and procedures and assist in evaluating and implementing policies. Ensure procedural compliance, accuracy, and that deadlines are met. Coordinate the payroll function with the fiscal office, human resources, the State Board for Community and Technical Colleges (SBCTC), and with major department heads. Work with departments to resolve payroll related problems.


BTC is a premier higher education institution working to provide student-centered, high quality professional technical education throughout Whatcom County and is the only technical college serving northwest Washington State. Bellingham rests in the scenic northwest corner of Washington State where the Cascade Mountains meet the Salish Sea between Seattle, WA and Vancouver, BC. BTC is committed to creating and maintaining a welcoming campus that supports diversity, promotes a sense of community, provides an effective work and learning environment, and encourages respect for individuals. As an Equal Opportunity employer, BTC values diversity and aims to recruit employees that reflect the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. The successful candidate will be expected to establish a successful and supportive working and learning environment for a diverse college staff and student population with a wide range of backgrounds and experiences.


Position Duties & Responsibilities:


General:



Interpret, explain, and apply institutional and other human resources and payroll rules, policies, regulations or procedures;

Serve as back-up to the Payroll Coordinator; assist with payroll functions including processing, answering employee questions, fixing processing errors, distributing checks, and reconciling payroll;

Respond to inquiries, and provide information about the College and other human resource rules, policies, regulations, or procedures within functional areas such as employment examination requirements, benefits eligibility criteria and program offerings, classification, compensation and/or leave rules and procedures;

Respond to inquiries and resolve problems in areas such as benefits eligibility or calculations, leave administration, compensation, and payroll;

Receive, review, and ensure the accuracy and completeness of, compile and/or maintain human resource and payroll data, documents, and records such as leave and salary records, benefits enrollment or claims forms and employee data forms;

Assist human resource staff in administering a variety of human resource functions such as conducting screening interviews, serving on screening committees, administering and scoring employment examinations, notifying applicants of results, employee training and orientation, salary surveys, benefits enrollment and temporary appointments;

Schedule and arrange meetings, employment examinations and interviews; prepare examinations and job advertisements; assist in preparation at job fairs and other outreach activities;

Enter and/or retrieve data from human resource information or other computerized systems; including processing student and temporary employees;

Compile data and prepare reports, graphs, charts, statistics and statistical summaries, narrative summaries, or graphic representations of data; Prepares correspondence and spreadsheets;

Maintain confidential personnel and office files;

Prepare human resource documents and enter into the CTCLink Peoplesoft System; establish and maintain human resource records: layoff lists, leave records, classification specifications and position descriptions, hiring notices, and other documentation;

Prepare and monitor the HR Budget; prepare reports from the budget, including cost of advertising by position, training costs, travel, and the like;

As requested, provide information concerning college and other human resources rules and benefits;

Update and maintain all employee handbooks and college procedures manuals assigned to the HR Office;

Receive requests for public records from employees or members of the public; provide or verify public information requested;

Prepare new employee orientation and onboarding materials; order supplies as needed;

Assist in developing internal office procedures;

May direct the work of others;

Perform administrative support work as required in support of the Director of Human Resources;

Perform the duties of Human Resources Assistant;

May serve as Payroll Coordinator;

Perform related duties as assigned.





Qualifications


Minimum Qualifications:
Four years of office, clerical, payroll, or accounting/bookkeeping experience including at least two years of increasingly responsible experience in Human Resources, payroll, or related setting; or equivalent education/experience. Technical proficiency with Microsoft Office products, including Word and Excel, to create, edit and format documents and spreadsheets. Ability to work with various HRIS software systems.

Essential Elements:
Proficient with spreadsheets, word processing, computerized human resource information systems (HRIS), and database management; accuracy with detail work, filing documents, and proofreading skills; ability to communicate positively and effectively with a diverse clientele; maintain a high level of confidentiality; involvement in campus committees; excellent oral and written communication skills; team building skills; strong organization skills; synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures; ability to work with frequent phone or in-person interactions and numerous other interruptions, handle multiple tasks and prioritize competing demands; answer phones; work independently; and meet deadlines.




Physical Work Environment


While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. and travel between buildings on campus. Manual dexterity and coordination are required to operate equipment such as a computer keyboard, calculator, and standard office equipment.





Supplemental Information


Salary, Benefits and Work Schedule:


Salary is in accordance with the negotiated agreement with BEST, starts at Range 9 Step A, $4,561 per month, $26.21 per hour, with annual increments thereafter up to $5,725 per month, $32.90 per hour after five years of BTC experience. Additional increments at year 10, 15 and 20.


These position(s) receive 8 hours per month of sick leave, start out at 10.67 hours per month of vacation leave, 24 hours of personal leave per calendar year, and 12 paid state/college holidays per calendar year. Benefits also include a Washington State insurance package including medical, dental, vision, life insurance, and long-term disability; a retirement benefits package, with choice between the Public Employees Retirement System (PERS) Plan 2 or Plan 3 (Note: Current, retired or former members of a Washington State Retirement System plan should contact HR for their specific retirement options). Additional optional benefits include ability to participate in a medical Flexible Spending plan, Limited Purpose Flexible Spending plan, or Health Savings Account; Dependent Care Assistance; discounts for automobile and homeowner insurance; tuition waiver; two voluntary investment (not matched) programs - TIAA (403b) or the State Deferred Compensation (457) plan; Employee Assistance Program (EAP); up to 21 days of military leave; up to 5 days of paid bereavement leave, up to 3 days of paid parental/adoption leave, paid civil/jury duty, ability to participate in a shared leave program; up to 2 days of unpaid holiday for reasons of faith or conscience. NOTE: Benefits and compensation are subject to collective bargaining agreement (CBA) with Bellingham Educational Support Team (BEST). Current BEST CBA and benefits are for period of July 1, 2023-June 30, 2026.


The regular work schedule is generally Monday through Friday, 8:00 a.m. to 5:00 p.m., but may be scheduled during the 7 a.m. to 6 p.m. workday; may require some overtime hours. The position will be expected to work onsite full-time with the possibility of hybrid remote work in the future.


Bargaining Unit: The position has been designated as a bargaining unit position represented by the Bellingham Educational Support Team (BEST).


Application Procedures and Deadline: Required application materials must be completed and submitted online at http://www.btc.edu/jobsand received by 5 p.m. on 2/25/2025 to receive priority consideration. Application materials received after this date and time will be considered without priority consideration. More information about Bellingham Technical College is at www.btc.edu or contact the Human Resources Office at (360) 752-8354. You will be contacted if selected for an interview. At this time, BTC is not sponsoring H-1B Visas.


Required Online Application Materials: Completed Online BTC Employment Application


Online Supplemental Questions


Attach resume


Examination Requirements: All applicants are required to complete the online Supplemental Application, which will be scored. All BEST positions are filled in accordance with Article XI of the current negotiated working agreement and with College hiring procedures. Finalists will be required to perform a basic payroll/human resources skills test.


Interviews are anticipated to be held mid-March 2025


The application package and all materials submitted with it become the property of the college and will not be returned or considered for additional or future openings.


Mission: Bellingham Technical College provides student-centered, high-quality professional technical education for today's needs and tomorrow's opportunities.


Employment Eligibility Verification: Bellingham Technical College employs only United States citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the Department of Homeland Security.


Bellingham Technical College does not discriminate on the basis of race, ethnicity, creed, color, sex, gender identity or expression, citizenship or immigration status, national origin, age, religion, disability, veteran or military status, sexual orientation, genetic information, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, pregnancy, marital status, or any other characteristic protected by federal, state, or local law in its programs, activities, and services. The following person has been designated to handle inquiries regarding the non-discrimination policies/Section 504: Allison Mack, Director for Human Resources, 360.752.8354, or hr@btc.edu. For Title IX compliance, contact: Michele Waltz, Vice President of Student Services, 360.752.8440, or title9@btc.edu. Mailing address: 3028 Lindbergh Avenue, Bellingham, WA 98225. BTC publications are available in alternate formats upon request by contacting the Accessibility Resources office at 360.752.8576.


Bellingham Technical College;


3028 Lindbergh Avenue; Bellingham, Washington, 98225;


Phone 360 752-8354; jobs@btc.edu


Position #2025-00003 Human Resources & Payroll specialist
APPLICATIONS MAY BE FILED ONLINE AT: https:// www.governmentjobs.com/careers/btc







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